Monday, April 9, 2012

PUBR: Col's Recreation and Parks: Special Events

Communications and Development Coordinator
Columbus Recreation and Parks Dept, Office of Special Events
Linked Contact: Karen Wiser
Hours per Week: full time
Wage/Salary: $15.39-$23.10 hourly
Employment Start Date: 4/23/2012


Join the team that produces the Columbus Jazz & Rib Fest and outdoor performances, activities and movies along the newly renovated Scioto Mile on Columbus’ downtown riverfront.

Civil Service Recruitment Title: Cultural Arts & Events Specialist (full-time)

Location: Music in the Air/Office of Special Events - Columbus Recreation and Parks

Position Description
• Research and solicit potential new sponsors, develop partnerships and maintain existing relationships
• Develop and maintain relationship with sponsors and marketing agencies
• Create proposals and negotiate contracts for sponsor and media partnerships
• Recruit, schedule and supervise volunteers to assist in various capacities at events
• Coordinate beverage sales operations at festivals; secure non-profit organizations to operate beverage booths; schedule groups; train beverage sales staff; communicate rules and regulations and ensure compliance
• Develop program fact sheets, sponsor packets, event invitations, etc.
• Compile media affidavits, PR/marketing logs, etc. for sponsor reports; coordinate production with designer
• Develop and disseminate sponsor logistics packets
• Coordinate festival hospitality area including VIP mailing and on-site set-up/staffing
• Track in-kind values, media promotions and sponsorship files

Marketing/Public Relations:
• Develop and oversee annual event marketing and PR campaigns (print, email, web)
• Coordinate content, production, and distribution of all promotional materials with designer
• In conjunction with programming staff, develop and maintain relationships with media partners
• Act as public spokesperson for television, radio and print media
• Write copy for radio and television promotional spots
• Coordinate writing and editing of press releases and creation of e-blasts
• Develop and compile surveys, audience statistics and demographics
• Manage department, program, event and sponsor brands and event trademarks

Website/Social Media:
• Coordinate website content management, site updates, domain registration and hosting with designer
• Track website traffic and compile statistics
• Develop and coordinate social media campaigns
• Oversee event calendar submissions and updates

Event Support:
• Oversee sponsor hospitality area and installation of sponsor banners
• Coordinate sponsor and media participation on-site at events and create stage emcee scripts
• Work on-site at events (requires occasional evenings, weekends and long hours and some manual labor)
• Participate in planning and implementation of Grand Illumination holiday decorations and ceremony

• Maintain databases and contacts for marketing, invitations, sponsors and media partners
• Participate as key member of special events development, production and evaluation team
• Participate in community marketing organizations and committees, attend workshops
*Qualifications: Complete on-line application at employment center
Applicants must submit online application, but in addition please send resume and cover letter to
*How to Apply: Apply:
Complete on-line application at employment center
Applicants must submit online application, but in addition please send resume and cover letter to

Application Deadline:
Applications open from April 6 – April 15, 2012

Ashley Strausser
Associate Director/Internship Coordinator
Center for Career Planning
Otterbein University
Phone: 614-823-1522

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